Job Opportunities

Mission Statement

To reduce or eliminate suffering, lowered quality of life, re‐integration difficulties, and negative lifetime outcomes of American military veterans.

Vision

Our Vision is to create a comprehensive system of care that will disrupt and defeat the chain of events that leads to negative health and life outcomes for veterans. We use direct intervention to address and resolve the root causes and underlying problems…before lives are damaged or lost.

Who We Are

We’re the ones who rescue the veterans…

…other agencies have written off as too difficult or damaged to help.

Gold Coast Veterans Foundation is:

a non-profit agency that has become the go-to resource for the 45,000 military veterans in Ventura County
a small organization led by an all-volunteer veteran Board of Directors
the opposite of big “bureaucracy style” charity or government agencies

Every member of our office staff is either a US military veteran or an immediate family member of a veteran. We do more because we care more.

What We Do

Design, build, and operate the first comprehensive, integrated care model for veterans in this region.

Our solution is transformative, we Design, build, and operate the first comprehensive, integrated care model for veterans in this region.

Whether a veteran is high-risk or low-risk, housed or homeless, on-track or de-railed, working or retired, disabled, damaged, or debonair… GCVF offers one or more critically important services. These services improve health and quality of life, reduce suffering, prevent frustration, or often save a veteran’s life.

We’re the ones who catch the veterans…

… that “fall through the cracks” in the larger systems of care.

Current Job Opportunities

Description:

Oversees Volunteer schedules and marketing efforts and acts as the primary point of contact for all Events (Golf Tournament, Military Observances, Community Outreach, Street Fairs, Veteran Specific Services).  In addition the position directly supports Senior Staff and Management in an Administrative capacity assisting with patient interactions, record keeping, reporting and occasional data entry of client records.

They are the primary point of contact and coordinator for all GCVF Events listed on page two.

Their job is to hire and train Volunteers for a variety of projects or events and create Volunteer schedules to maintain business operations. They may also be responsible for providing high school or college-aged Volunteers with verification documents so that they can receive credit for their volunteer hours.

They work closely with local schools and other institutions to connect with Volunteers, Corporations and Government entities to maintain a strong volunteer-base and participation in GCVF Events.  We currently have 20+ events each year which require extensive volunteer support and supervision.  Volunteers report directly to the Volunteer and Event Coordinator.  They attend events assist setting up booths and supervise the volunteers at these public events.

 

Duties:

  • Recruiting, training, and supervising new volunteers.
  • Collecting volunteer information, availability, and skills, and maintaining an up-to-date database.
  • Using marketing tools such as outreach programs, e-mails, and volunteer databases.
  • Keeping new and existing volunteers informed about the organization and volunteer opportunities.
  • Matching volunteers to opportunities that suit their skill sets, and ensuring they understand their responsibilities and receive the proper training.
  • Greeting office visitors, patients and volunteers in the reception area
  • Supporting donor record data entry
  • Enrolling volunteers in NEON our central database
  • Assisting Accounting Department with occasional data entry and donor acknowledgements
  • Answering phone calls
  • Organizing training and leading on-the-job training.
  • Keeping schedules and records of volunteers’ work.
  • Preparing codes of conduct and operating procedures to uphold the organization’s values.
  • Ensuring the organization’s purpose is conveyed to the public.
  • Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
  • Manage all event set-up, tear down, and follow-up processes.
  • Participate in creation and Maintenance of event budgets.
  • Book venues, entertainers, photographers, and schedule speakers.

 

Essential Skills/Functions

A volunteer coordinator is frequently the main point of contact with the public.  The job requires effective interpersonal and public speaking skills.

The employee is responsible for managing and supervising large groups of volunteers. The coordinator must be able to effectively communicate the organization’s mission with volunteers and provide frequent updates to board members.

The success of an organization that depends on volunteers relies on its ability to motivate others to support the mission. The volunteer coordinator must be able to motivate, inspire and retain volunteers willing to donate their time for little to no financial compensation.

The employee must be proficient in basic computer skills.

 

Leadership and Organizational Skills

  • Management
  • Networking
  • Decision Making
  • Conflict Resolution
  • Computer
  • Team Management
  • Organization
  • Public Speaking
  • Logistics
  • Community Outreach

 

Education & Training requirements

Bachelors Degree or closely related course work or Social work.

 

GCVF Events:

  1. Annual Fairways for Freedom Golf Tournament
  2. Public Events;
    1. Rotary Club Street Fair               (20,000 attendees – 1 day event)
    2. Camarillo Air Show               (16,000 attendees – 2 day event)
    3. Camarillo Christmas Parade
    4. Simi Valley Street Fair (10,000 attendees – 1 day event)
    5. Ventura Wine & Street Walk
    6. Strawberry Festival (50,000 attendees – multi day event)
    7. Conejo Days Festival (7,000 attendees – one day event)
    8. Ventura Street Fair
    9. Ventura County Fair (300,000 attendees – 10 day event)
    10. Ventura County Job Fair
    11. Ventura County Stand-Down (1,000 attendees – 3 day event)
    12. Highland Games
  3. Military Observances;
    1. Veterans Day Ceremony Government Complex
    2. Memorial Day Ceremony
    3. Fields of Valor Memorial Day
  4. Ventura County Military Collaborative Meeting – Veteran Services
  5. C. Star Monthly Article – Veteran Stories
  6. CSU Channel Islands, Cal Lutheran, Ventura College, Oxnard Collage Internship Programs

 

Salary and Benefits

Position pays $20 per hour and offers flexible hours each week.

 

For potential consideration, please submit a resume to Veterans@gcvf.org

Please include the position title, “Volunteer Coordinator,” in the subject of your email.

Job Description:

The Executive Assistant plays a vital role is supporting the Executive Director by performing a multitude of duties. The ideal candidate will be an organized professional who is a specialist at administrative support. They will provide assistance to the Executive Director, Development team, and Board of Directors.

The Executive Assistant will be a strong representative for the Executive Director and is responsible for facilitating communication between staff, board members, donors, stakeholders, and the Executive director’s office.

The Executive Assistant intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined.

 

Responsibilities Include:

  • Coordinate day to day operations effectively and efficiently.
  • Screen Executive Director calls as directed.
  • Maintain Executive Director’s calendar by planning, organizing, and scheduling meetings, conferences, and travel.
  • Attend internal/external meetings with Executive Director and provide administrative support during meetings.
  • Prepare and coordinate agendas, timelines, correspondence, and materials for scheduled meetings as requested.
  • Responsible for typing meeting notes, drafting/editing e-mails, letters, and preparing communications.
  • Collects, compiles, and gathers data to prepare standard and complex reports.
  • Maintain comprehensive and accurate records.
  • Prospect research on prospective donors and update Donor Perfect database with information.
  • Participate in the preparation of donor acknowledgement letters, and donor financial reports for Development/Board meetings.
  • Compile and coordinate donor mailing lists for newsletters, event invitations, and appeals.
  • Assist in Board recruitment, and the application process.
  • Create and maintain Board committee rosters, track meeting attendance and terms of services.
  • Prioritize and manage ALL matters confidentially, proactively, and follow through on projects to successful completion.

 

Requirements: 

  • Non-profit or Military Veteran health care related experience is highly desired.
  • Bachelor’s degree in Business, or Social Work preferred.
  • Minimum of three years’ experience supporting an executive, director, or manager.
  • Must have demonstrated experience in an administrative support role.
  • Must have strong people skills, with the ability to interact and communicate in a professional manner. Must be detail oriented, able to prioritize work and manage multiple tasks at once.
  • Must be self-motivated and work proactively.
  • Must have strong writing skills with the ability to format and write letters and other correspondence. Must type at least sixty words per minute.
  • Must work with a diverse population in a polite, professional manner.
  • Problem solving and project management experience helpful.
  • Demonstrated knowledge using Microsoft Office and Contact Relationship Manger software principals.

 

Essential Physical Demands: 

The essential physical demands described here must be met by an employee to successfully perform the essential functions of this job. The employee in this position will need to remain stationary for periods of time while working in a workstation, office, or at a desk. The employee will operate/use a phone, computer, copier, and printer. The employee in this position frequently communicates with others and may do so in numerous ways as able. They may converse, convey, and exchange accurate information via phone, text, written, e-mail, or face to face. The employee may frequently move from one office space to another, meeting spaces, and occasionally from one building to another. The employee may have to move office items/equipment weighing up to twenty-five pounds. The employee will operate a personal and/or company owned vehicle to travel to and from meetings with the Executive Director as needed.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Work Environment: 

The work environment described within this job description will be encountered while performing the essential functions of this job. The employee is frequently indoors, may have to go outdoors to move from one worksite to another if able. At times, this position will require extended work hours. The noise level in the work environment is considered low.